We’re Hiring a Planning Coordinator – Thank you Canada Summer Jobs!

Position:  Planning Coordinator, Parkdale Village Business Improvement Area (PVBIA)

Employment Terms:  30 hours weekly at $11.40/hour for 7 weeks (This Canada Summer Jobs position is a Government of Canada initiative; to be eligible Student applicants must meet ALL criteria)

The Parkdale Village Business Improvement Area (BIA) represents over 300 businesses and property owners in Parkdale Village along Queen Street West from Dufferin Street to Roncesvalles Avenue, providing diverse retail shopping opportunities and excellent entertainment venues. Our dining establishments reflect the character of Toronto, in that you can find food from every corner of the planet here: from Tibet to the Caribbean to Vietnam to Indian and more. We have a thriving vintage and antique shopping district in our west end that anchors our sense of history, and there are several galleries in Parkdale that display the amazing talents of the many artists who live in the neighbourhood.

Overview of Position:

The Planning Coordinator position will assist primarily with preparing Strategic Planning activities in addition to supporting other initiatives as needed, such as maintaining databases and inventory for streetscape & capital design programs, some administrative duties and some event support.

This position reports to the PVBIA Executive Director and works closely with the Assistant Coordinator, PVBIA Board, Members, third parties, external suppliers, community leaders, residents and volunteers.

Key Duties and Responsibilities:

  • Supporting strategic planning activities including scheduling member interviews, surveying members, data collection and analysis, research, etc.
  • Maintaining documents such as databases, inventory mapping, critical paths, event briefs.
  • Conducting research and assisting with the ongoing management of streetscape and capital design projects.
  • Administrative support including but not limited to filing, fielding calls, general inquiries.
  • Contributing to the coordination of other areas and initiatives as directed.
  • Fielding and fulfilling inquiries and/or requests from PVBIA members.
  • Supporting marketing and event coordination as required.

Experience and Competencies Required: 

  • Post-Secondary (Community College, CEGEP, Technical Institute, University)
  • Strong customer service with superior interpersonal oral and written communication skills.
  • General understanding, interest and experience in urban planning, economic development or relevant disciplines and administrative processes involved as well as some marketing interest an asset.
  • Interest in community and local-level planning, and non-profit organizations.
  • Ability to communicate effectively and build relationships with a wide variety of stakeholders, including staff, volunteers, community groups, sponsors and members.
  • Proficiency in MS Office (Word, Excel, PowerPoint).
  • Outstanding organizational and planning skills with strong attention to detail
  • Proven ability to balance multiple assignments and tasks simultaneously.
  • Ability to work flexible hours as needed (particularly some evenings or weekends if required for surveying/interviewing members).
  • Ability to arrange your own travel and be able to spend extended periods standing and walking along Queen Street West to visit all BIA members.
  • May be required to lift up to 20 pounds

Favourable Assets:

  • Experience supporting community level coordination of projects or events.
  • Experience with surveying.
  • Experience with customer service.
  • Experience working with or volunteering for another BIA.
  • Knowledge of Parkdale Village community and businesses.

Eligible Criteria:

This position is funded by Canada Summer Jobs; to be eligible Student applicants must meet ALL criteria;

  • be between 15 and 30 years of age at the start of the employment;
  • have been registered as full-time students in the previous academic year and intend to return to school on a full-time basis in the next academic year;
  • be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act2; and,
  • be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.

To Apply:

  • Deadline for submissions: June 23rd 5:00pm
  • Send your cover letter & resume to [email protected] with ‘Planning Coordinator” in the subject line.

The PVBIA is committed to providing equitable access to opportunities and experiences to people facing economic disadvantage, discrimination and/or barriers to equal opportunity including those from equity-seeking communities protected by human rights legislation. These communities include, but are not limited to: Aboriginal communities, racial minorities, persons living with disabilities, women, newcomers, youth, LGBTQ2S+, and vulnerable populations including people who are homeless or under-housed, and persons living with mental health challenges. In doing so the PVBIA aims to achieve positive outcomes and experiences for people disproportionately affected by poverty and discrimination.

We’re Hiring – Project Manager!

Job Description
Position: Project Manager
Reports to: Board of Management and Committee Chairs
Location: Parkdale Village, Toronto, ON
Status:  Full Time, Contract (June 2014 – May 2015)
Salary Range: $40,000-$44,000; Competitive Compensation Packages

This role is responsible for the effective implementation of the 2014/2015 Marketing Strategy and continued management of Streetscape Strategy projects, including development, operations and execution.

Key Accountabilities:
Planning and Execution
The Project Manager provides marketing and event project management, streetscape project management, customer service, administrative support, and general assistance to the BIA. The individual must be a self-starter and possess strong organizational skills to ensure that priorities are assigned to projects and activities.

Reporting to the Board of Management through the BIA Chair [or designate], the BIA Project Manager’s responsibilities include, but are not limited to the following:

  • Implement programs and policies as approved by the Board;
  • Financial management
  • Establish, encourage and maintain positive, constructive and proactive relationships with the BIA members as well as those non-members whose action can impact the BIA; and
  • human resource coordination
  • All administrative functions of the BIA

Duties of the BIA Project Manager include the following:


  • Maintain and implement all marketing and event projects and promotions as directed by the Board;
  • Execute all elements of project management and marketing mix (advertising, printing, media, volunteer recruitment, permits, budgets, logistics, etc.)
  • Monthly communications with existing BIA members via email, social media, phone
  • Monthly communication via newsletter, prepare, produce and distribute
  • Monthly communications via website articles, prepare, produce and post new & existing news
  • Weekly website maintenance and updates
  • Daily communications via social media (twitter, Instagram, Facebook)
  • Outreach to new BIA members via site visits and material distribution
  • Draft materials for distribution to the local community through appropriate media [door- to-door, local newspaper, etc.];
  • Preparation and distribution of press releases and other media materials;
  • Conduct all metrics such as surveys (quantitative and qualitative), analytics analysis and reporting on a monthly basis
  • Perform a cycle of visitation to merchant members every month; and act as liaison with non-BIA members.
  • Liaise with City departments such as: Economic Development Culture and Tourism Department, Urban Forestry, Parks and Recreation, Transportation and other departmental staff as appropriate;
  • Liaise with members of other BIAs and BIA associations; and
  • Liaise with community groups and agencies
  • Acts as a spokesperson for the BIA, members, board and neighbourhood maintaining high level of professionalism and integrity in all levels of communication


  • Maintain and implement all streetscape, beautification and enhancement programs as directed by the Board;
  • Prepare and administer necessary documentation in accordance with the City’s Capital Cost Sharing Program;
  • Obtain “sign-off” on all relevant documents as required by the City and the BIA; and
  • Relay project status to the BIA and organize staff/BIA meetings where appropriate.

Maintenance and Repairs

  • Maintain and monitor all floral programs, banners and light poles as directed by the Board;
  • Monitor public works and related activities [sidewalk repair, garbage receptacle replacement, garbage collection, hydro infrastructure projects, other physical repairs/improvements] in the BIA; and
  • Work with the Board to implement the area improvement schedule.
  • Maintain weekly inventory of assets and repairs


  • Schedule meetings and prepare agendas with Board and Committee Chairs;
  • Prepare and distribute committee minutes or notes, follow-up on issues as required
  • Responsible for maintaining regular office operations such as filing, folding, stuffing and mailing;
  • Maintain database (250+ members, media, committee members, etc.)
  • Prepare cheques, invoices and other financial documents; and
  • Day to day office management (phone and internet provider, IT troubleshooting, office & equipment maintenance, etc.)

Meeting Organization  

  • Reserve appropriate meeting location;
  • Make all required physical arrangements including refreshments, seating etc.;
  • Contact all required committee members and other interested parties to attend.


  • University or College Training in marketing, project management and/or equivalent
  • Excellent verbal and written communication skills
  • Strong financial management and adhering to budgets
  • Strong problem solving skills using creative solutions
  • Delivers high standard of customer service and acts with integrity by promoting consistency among principles, values and behaviors
  • Impeccable organizational and record keeping skills
  • Motivated, organized and ability to concurrently manage projects and initiatives;
  • Strong social media skills [Facebook, Twitter, Instagram] & Smartphone
  • Valid Driver’s License
  • Able to walk / move extensively around the Parkdale Village BIA area
  • Knowledge of Parkdale Village Neighbourhood and experience with BIA’s an asset
  • An interest in entrepreneurship, community development and multiculturalism an asset; and
  • Strong program skills [MS Outlook, PowerPoint, Excel, Mail Chimp, Survey Monkey, WordPress]

Deadline for applications is Monday May 5th, 2014 5:00pm.

Cover letter and resume to:

Hiring Committee
Parkdale Village Business Improvement Area
1313 Queen Street West
Toronto, ON.  M6K 1L8
[email protected]