Position: Assistant Coordinator, Parkdale Village Business Improvement Area (PVBIA)
Employment Terms: Part-Time, hourly
Start Date: November 2012
The Parkdale Village Business Improvement Area (BIA) represents over 240 businesses and restaurants in Parkdale Village along Queen Street West from Dufferin Street to Roncesvalles Avenue, providing diverse retail shopping opportunities and excellent entertainment venues. Our dining establishments reflect the character of Toronto, in that you can find food from every corner of the planet here: from Tibet to the Caribbean to Vietnam to Indian and more. We have a thriving vintage and antique shopping district in our west end that anchors our sense of history, and there are several galleries in Parkdale that display the amazing talents of the many artists who live in the neighbourhood.
Overview of Position:
The Assistant Coordinator position is responsible for supporting the PVBIA streetscape and marketing programs and all related administrative duties.
This position reports to the PVBIA Executive Director and works closely with the PVBIA Board, Members, third parties, external suppliers, community leaders, residents and volunteers.
Key Duties and Responsibilities:
- Administrative support including but not limited to filing, fielding calls, research, sourcing, customer service, general inquiries, bookkeeping etc.
- Events logistic coordination and execution such as sourcing vendors, booking equipment, scheduling volunteers, talent coordination, audio video set up, venue co-ordination, etc.
- Social media writing and activation such as website and Facebook updates, Twitter, Instagram, blogging, etc.
- Meeting coordination such as sourcing venue, catering, printing materials and minute/note taking, etc.
- Fielding and fulfilling inquiries and/or requests from PVBIA members
- Maintain documents such as critical paths, event briefs, expense forms and invoices
- Liaise with volunteers, committees as well as other staff and suppliers to plan and execute events
- Researching and database management
- Staying current on new developments in the community
- Manage other areas and initiatives as directed
- Relevant Post-Secondary Degree or equivalent experience.
- Proven ability to balance multiple assignments and tasks simultaneously.
- Outstanding organizational and planning skills with strong attention to detail
- Ability to communicate effectively and build relationships with a wide variety of stakeholders, including staff, volunteers, community groups, sponsors and members.
- Ability to work flexible hours as needed (particularly at event time).
- Excellent verbal and written communication skills required for media and marketing writing (press releases, media advisories, etc.)
- Experience with grant writing an asset.
- Social media savvy.
- Proficiency in MS Office (Word, Excel, PowerPoint) and Outlook.
- Experience working with or volunteering for another BIA an asset.
- Experience supporting events an asset.
- Knowledge of Parkdale Village community and businesses an asset.
- A passion for community and non-profit organizations an asset.
- Resume highlighting projects you have worked on
- Cover letter outlining how you meet the requirements of the job, listing two (2) references and three (3) things you enjoy about Parkdale Village